Privacy Policy

Privacy Policy in accordance with the GDPR

I. Data controller

Name and address of the data controller

The data controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection provisions, is:

LUnited - gemeinsam engagiert
c/o Marketing-Verein Ludwigshafen e.V.
Rheinuferstraße 9
67061 Ludwigshafen
Germany

Telephone: +49 (0)621 69 09 50
Email: info@lunited.de
Website: lunited.de

II. General information on data processing

1. Scope of the processing of personal data

We generally collect and use our users’ personal data only to the extent necessary to provide a fully functional website and our content and services. The collection and use of our users’ personal data generally takes place only with the user’s consent. An exception applies in cases where it is not possible, for practical reasons, to obtain consent in advance and where the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data

Where we obtain the data subject’s consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.

Where the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures.

Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) of the GDPR serves as the legal basis.

Where the vital interests of the data subject or of another natural person necessitate the processing of personal data, Article 6(1)(d) of the GDPR serves as the legal basis.

Where processing is necessary to safeguard a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.

3. Data erasure and retention period

The data subject’s personal data shall be erased or blocked as soon as the purpose for which it was stored no longer applies. Data may also be stored if this is provided for by European or national legislation in EU regulations, laws or other provisions to which the controller is subject. Data will also be blocked or erased when a retention period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract.

III. Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing device.

The following data is collected in this process:

  1. Information about the browser type and version used
  2. The user’s operating system
  3. The user’s internet service provider
  4. The user’s IP address
  5. Date and time of access
  6. Websites from which the user’s system accesses our website
  7. Websites accessed by the user’s system via our website

The data is also stored in our system’s log files. This data is not stored together with any other personal data relating to the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data and log files is Article 6(1)(f) of the GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. To this end, the user’s IP address must remain stored for the duration of the session.

Data is stored in log files to ensure the website functions properly. Furthermore, we use the data to optimise the website and to ensure the security of our IT systems. The data is not analysed for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) of the GDPR.

4. Duration of storage

The data is deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of data collected for the purpose of providing the website, this is the case once the respective session has ended.

Where data is stored in log files, this occurs after seven days at the latest. Storage beyond this period is possible. In this case, users’ IP addresses are deleted or anonymised so that it is no longer possible to identify the client making the request.

5. Right to object and right to erasure

The collection of data for the purpose of providing the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, the user has no right to object.

IV. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a distinctive string of characters that enables the browser to be uniquely identified when the website is visited again.

We use cookies to make our website more user-friendly. Some elements of our website require that the browser used to access the site can be identified even after a page has been changed.

The following data is stored and transmitted via the cookies:

  1. Language settings
  2. Log-in details
  3. Session key

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6(1)(f) of the GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognised even after a page change.

We require cookies for the following applications:

A list of these applications follows. Examples may include:

  1. Language settings
  2. Log-in information
  3. Session key

The user data collected by technically necessary cookies is not used to create user profiles.

These purposes also constitute our legitimate interest in the processing of personal data pursuant to Article 6(1)(f) of the GDPR.

4. Duration of storage, right to object and right to erasure

Cookies are stored on the user’s computer and transmitted from there to our website. As a user, you therefore have full control over the use of cookies. By changing the settings in your web browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to make full use of all the website’s functions.

V. Contact form and email contact

1. Description and scope of data processing

Our website features a contact form which can be used to contact us electronically. If a user makes use of this option, the data entered in the form is transmitted to us and stored. This data comprises:

  1. Name
  2. Email address
  3. The content of the message
  4. Postal address
  5. Website
  6. Facebook page
  7. Instagram page
  8. Xing profile

The following data is also stored at the time the message is sent:

  1. The user’s IP address
  2. Date and time of registration

Your consent is sought for the processing of this data as part of the submission process, and reference is made to this privacy policy.

Alternatively, you may contact us via the email address provided. In this case, the user’s personal data transmitted with the email will be stored.

No data will be passed on to third parties in this context. The data will be used exclusively for the purpose of handling the correspondence.

2. Legal basis for data processing

Where the user has given their consent, the legal basis for data processing is Article 6(1)(a) of the GDPR.

The legal basis for processing data transmitted when sending an email is Article 6(1)(f) of the GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR.

3. Purpose of data processing

We process the personal data entered via the contact form solely for the purpose of handling your enquiry. Where contact is made by email, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the submission process serves to prevent misuse of the contact form and to ensure the security of our IT systems.

4. Duration of storage

The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For personal data entered via the contact form and that sent by email, this is the case once the relevant conversation with the user has ended. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively resolved.

Any additional personal data collected during the submission process will be deleted within seven days at the latest.

5. Right to object and right to erasure

The user may withdraw their consent to the processing of personal data at any time. If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

To withdraw your consent, please contact the data controller as set out in section I.1.

All personal data stored in the course of establishing contact will be deleted in this case.

VI. Newsletter

If you wish to subscribe to the newsletter offered on the website, we require your email address and information that enables us to verify that you are the owner of the email address provided and that you consent to receiving the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter subscription form is carried out solely on the basis of your consent (Article 6(1)(a) of the GDPR). You may withdraw your consent to the storage of your data and email address, and to their use for sending the newsletter, at any time, for example via the ‘Unsubscribe’ link in the newsletter. The lawfulness of any data processing operations that have already taken place remains unaffected by this withdrawal.

The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the newsletter distribution list once you have unsubscribed or once the purpose for which it was collected no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion, in accordance with our legitimate interest under Article 6(1)(f) of the GDPR.

Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your email address may be stored on a blacklist by us or the newsletter service provider, where necessary to prevent future mailings. The data from the blacklist will be used solely for this purpose and will not be combined with any other data. This serves both your interests and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). There is no time limit on storage on the blacklist. You may object to this storage provided that your interests override our legitimate interest.

VII. Pretix

Our range of events incorporates features and content from the pretix service, provided by rami.io GmbH, Berthold-Mogel-Straße 1, 69126 Heidelberg, Germany. This includes the ticket shop, which is integrated via a JavaScript widget. When you purchase a ticket, pretix uses a technically necessary cookie to facilitate the ordering process and to remember which shopping basket belongs to you. The cookie is set as soon as you interact with the widget. pretix does not store IP addresses, browser information or other unnecessary metadata beyond the duration of your request. Further information on data protection at pretix can be found here: https://pretix.eu/about/de/privacy

VIII. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you are entitled to the following rights vis-à-vis the controller:

1. Right of access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you may request the following information from the controller:

  1. the purposes for which the personal data is processed;
  2. the categories of personal data being processed;
  3. the recipients or categories of recipients to whom your personal data have been or will be disclosed;
  4. the envisaged period for which the personal data relating to you will be stored or, if it is not possible to provide specific details in this regard, the criteria used to determine the storage period;
  5. the existence of a right to rectification or erasure of your personal data, a right to restrict processing by the data controller, or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. any available information as to the origin of the data, where the personal data are not collected from the data subject;
  8. the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and – at least in such cases – meaningful information about the logic involved, as well as the significance and the intended consequences of such processing for the data subject.

You have the right to request information as to whether personal data concerning you is being transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

2. Right to rectification

You have the right to request that the controller rectify and/or complete your personal data if the personal data concerning you that is being processed is inaccurate or incomplete. The controller must carry out the rectification without undue delay.

3. Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:

  1. if you contest the accuracy of the personal data relating to you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of its use;
  3. the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims; or
  4. if you have objected to the processing in accordance with Article 21(1) of the GDPR and it has not yet been established whether the controller’s legitimate grounds override your interests.

Where the processing of your personal data has been restricted, such data – apart from its storage – may only be processed with your consent or for the purposes of asserting, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State.

If the restriction on processing has been imposed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a. Obligation to erase

You may request that the controller erases your personal data without delay, and the controller is obliged to erase such data without delay if any of the following grounds apply:

  1. The personal data relating to you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
  3. You object to the processing in accordance with Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing in accordance with Article 21(2) of the GDPR.
  4. The personal data relating to you has been processed unlawfully.
  5. The erasure of your personal data is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data concerning you was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.

b. Disclosure to third parties

Where the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall, taking into account the state of the art and the cost of implementation, take reasonable measures, including technical measures, to inform controllers processing the personal data that you, as the data subject, have requested the erasure of all links to that personal data or of copies or replicas of that personal data.

c. Exceptions

The right to erasure does not apply where the processing is necessary

  1. for the exercise of the right to freedom of expression and information;
  2. to comply with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR, in so far as the right referred to in point (a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or
  5. to establish, exercise or defend legal claims.

5. Right to information

If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data have been disclosed of such rectification, erasure or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed by the controller of the identity of these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that

  1. the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, or on a contract pursuant to Article 6(1)(b) of the GDPR, and
  2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another, in so far as this is technically feasible. The freedoms and rights of other individuals must not be adversely affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data carried out on the basis of Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.

Where personal data relating to you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data relating to you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes.

In connection with the use of information society services – notwithstanding Directive 2002/58/EC – you have the option of exercising your right to object by means of automated procedures using technical specifications.

8. Right to withdraw consent under data protection law

You have the right to withdraw your consent to data processing at any time. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of that consent prior to its withdrawal.

9. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, your place of work or the place of the alleged infringement, if you consider that the processing of your personal data infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.

10. Data security

To safeguard your data, we maintain technical and organisational security measures in accordance with Article 32 of the GDPR, which we regularly update to reflect the latest technological standards. It is not possible to provide complete protection of data against access by third parties.

During your visit to our website, we use the widely adopted SSL (Secure Socket Layer) protocol in conjunction with the highest level of encryption supported by your browser. This is usually 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. You can tell whether a particular page on our website is being transmitted in encrypted form by the closed key or padlock symbol displayed in the status bar at the bottom of your browser.

We also employ appropriate technical and organisational security measures to protect your data against accidental or deliberate manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

Furthermore, we do not guarantee that our service will be available at specific times; disruptions, interruptions or outages cannot be ruled out. The servers we use are regularly and carefully backed up.

VIII. Contact for data protection enquiries

Should you have any further questions or concerns regarding data protection, please contact:

Marion Lichti
LUnited– gemeinsam engagiert
c/o Marketing-Verein Ludwigshafen e.V.
Rheinuferstraße 9, 67061 Ludwigshafen am Rhein
info@lunited.de
ideenKiND
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